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Career Opportunities

Enjoying a career is quite different from having a career. If you are seeking an opportunity to make a difference when you come to work each day and truly enjoy what you do, RealTerm Energy may be the place for you. Please see the position(s) we have available now.

Project Manager

ABOUT THE ROLE 

This role provides day-to-day management of the overall RTE services relationship with our clients and is responsible for understanding each client’s needs and then effectively communicating those needs to the departments and other parts of company. Keeping client’s updated on the status of their projects on a regular basis.  The Project Manager, will assume leadership project responsibility for all aspects of the projects over the entire project life cycle (initiate, plan, execute, control, close). To effectively support the projects the Project Manager, must understand project scope and project objectives, as well as the role and function of each team member. The position requires excellent knowledge of project management tools and methods. Responsible for adherence to project management and other business process standards, promotes innovative or improved methods to get the project workloads accomplished and implemented using best practices.

Your duties will include but are not limited to the following:

Project Management

  • Coordination of the overall project schedule including anticipating of potential issues, and prioritization and coordination of various process tasks between all departments (e.g. sales, geospatial, lighting design, estimating, procurement, installation, commissioning, client services and finance).
  • Central point of contact and communications between clients, sales, operational departments, finance and management.
  • Establish and monitor supplier and client Service Level Agreements (SLA’s).
  • Project Timelines – creating timelines, setting due dates, adjusting dates due to real time issues, and ensuring dates are adhered to.
  • Proactively manage foreseen project risk, mitigating as necessary.
  • Meeting scribe, prepare/distribute agendas, attend meetings, capture detailed minutes, communicating and following up on action items.

Client Services

  • Initiate onboarding of new Clients.
  • Ensure clients' expectations are met and their experience results in high client satisfaction.
  • Prepare legal documents and manage their flow throughout the organization and with clients.
  • Document and communicate client related issues during daily production meetings. Follow up with clients regarding resolutions.
  • Respond to clients' questions, concerns/issues relating to project statuses, schedules, invoicing and service requests.
  • Build relationships with client counterparts.

Procurement

  • Insure contractors perform as per their contract, on-time on-budget and to quality expectations (first time).
  • Distribution for approval, tracking and storing of Shop Drawings for Fixtures.
  • Create Purchase Orders.
  • Create project instructions.
  • Negotiate projects change requests.
  • Oversee the bidding process, negotiation and documentation related to fixture installation contracts with electrical contractors and related suppliers for other areas.
  • Source and secure new contractors. Department managers to verify qualifications of contractors.

Installation

  • Oversee timely resolution of on-site installation issues (e.g. sub-par installation, missed lights, defective products etc.).
  • Insure all required statutory and regulatory conditions are being met.
  • Schedule, coordinate, track and report on on-site arrival of project materials with suppliers.

Commissioning

  • Incentive Applications preparation, coordination, updating and tracking.
  • Work with Utility/LDC companies to make Billing Changes on their accounts.
  • Ensure Commissioning binders are prepared and sent to Clients at completion of projects.

Accounting

  • Prepare and draft project invoices for Clients.
  • Ensure invoices/purchase orders/contracts are approved with proper sign-offs prior to processing payments.
  • Maintain project budgets, reconcile and investigate for variances.
  • Prepare, review and submit monthly departmental billing information for accounting.
  • Preparation of Statutory Declarations – as required.
  • Preparation of Notice of Project Publication Daily Commercial News (for Ontario projects)

Other

  • Assist in providing information and support for proposals and RFP’s.
  • Perform special projects, research and/or analysis as required by the client or internal requests.
  • Other tasks as assigned.

 

THE IDEAL CANDIDATE 

  • Bachelor’s Degree: Business or Commerce or Finance or Engineering
  • Bilingual in French/English
  • Certificate in formal Project Management - preferred 
  • 5-7+ years in a client services/support environment.
  • Computer literate and proficient with Email, Word, Excel and PowerPoint.
  • Demonstrated experience in Project Management methodologies.
  • Experience using Project Management software.
  • Experience using Salesforce.com – a bonus
  • Electrical industry – a bonus
  • Installation industry type – a bonus
  • Knowledge of established construction practices, procedures and techniques as well as applicable local and provincial labour codes – a bonus
  • Sense of urgency.
  • Excellent judgment with managing client expectations.
  • Knowledge of project management, tools and methodologies.
  • Ability to manage, track and report on project budgets.
  • Ability to anticipate issues and based upon the issues at hand pivot, develop and maintain a portfolio of project schedules. 
  • Attention to detail is essential.
  • Active team member who helps foster a positive work environment through ongoing support, collaboration and a genuine interest in building a highly efficient and productive team but with ability to work independently.
  • Problem solving and solutions development.
  • Process and understand client objectives and sensitivity to client priorities. 
  • An enthusiastic, positive-minded, service-oriented mindset, communicating in a professional manner. 
  • Willingness to travel approximately 20-30% of the time.

 

WHY REALTERM ENERGY? 

  • Competitive compensation 
  • Competitive insurance and RRSP programs
  • Free snacks, coffee, monthly happy hours and various social activities 
  • Stimulating and rewarding atmosphere 
  • Tuition reimbursement and development opportunities 
  • Commitment to corporate, social and environmental responsibility 
Project Coordinator

ABOUT THE ROLE

Project Coordinator assumes project support responsibility for all aspects of the projects over the entire project life cycle 
(initiate, plan, execute, control, close). To effectively support the projects, the Project Coordinator must understand project scope and project objectives, as well as the role and function of each team member.  The position requires good knowledge of project management tools and methods.  Responsible for adherence to Project Management and other business process standards, promotes innovative or improved methods to get the project workloads accomplished and implemented using best practices. 

Your duties will include but are not limited to the following: 

  • Create timelines, set due dates, adjust dates, and ensure dates are adhered to.
  • Support Project Management Operations to ensure and maintain momentum of the projects against a background of constantly conflicting priorities.
  • Maintain project files; project documentation, approvals, shop drawings, meeting minutes, status reports, third party contracts and other correspondence and documentation.
  • Create Installation Contracts, request contractors’ insurance certificates.
  • Create Warranty and Maintenance Service Agreements.
  • Request insurance certificates for RTE contracts and keep them up to date.
  • Maintain project budgets.
  • Auditing items to be delivered.
  • Reviewing daily time tracking for anomalies.
  • Ensure invoices/purchase orders/contracts are approved with proper sign-offs prior to processing payments.
  • Maintain ongoing cost to complete forecasts.
  • Create Purchase Orders, Return of Material and Material Receipt Forms
  • Coordinate, track and report on supplier deliveries.
  • Meeting scribe, prepare/distribute agendas, attend meetings, capture detailed minutes, communicating and following up on action items.
  • Document and cost project activities.
  • Communication of projects statuses and escalation of issues to stakeholders.
  • Full reconciliation of projects budgets and investigation for variances.
  • Close out projects, submit commissioning documents.
    • Track daily installation progress and data entry.
    • Prepare packages and parcels for shipment when required.
    • Assume full responsibility for RTE maintenance and service agreements in a designated region, including the following:
    • Track incoming service requests within the scope of RTE maintenance agreements and enter necessary information in Salesforce.
    • Schedule truck rolls and maintenance dates, update service timelines and keep electrical contractors notified about maintenance dates.
    • Produce and coordinate service requests with electrical contractors in a timely manner.
    • Ensure service reports are completed by the electrical contractors, update cases in Salesforce and communicate reports to clients.
    • Review repair invoices from electrical contractors, enter cost information in Salesforce and approve payments.
    • Manage spare inventory and coordinate RMA requests with suppliers.
  • Other tasks as assigned.

 

THE IDEAL CANDIDATE

Required Education, Skills and Experience

  • Strong knowledge of Project Management tools and methodologies.
  • Experience in managing, tracking and reporting projects budgets.
  • Ability to develop and maintain portfolio of project schedules.
  • Active team member who helps foster a positive work environment through ongoing support, collaboration and a genuine interest in building a highly efficient and productive team.
  • Problem solving and solutions development.
  • Attention to detail is essential.
  • Exceptional organizational skills.
  • Self-starter, proactive “go-getter” is a MUST!
  • Excellent time management and multi-tasking abilities.
  • Ability to handle pressure and prioritize demands.
  • Willingness to travel approximately 20% of the time (auditing of spare inventory).
  • Excellent written and verbal communication skills in English, French is a plus.
  • 3-5 years in a similar position/role.
  • Willingness to travel approximately 20% of the time.
     

WHY REALTERM ENERGY

  • Competitive compensation
  • Competitive insurance and RRSP programs
  • Free snacks, coffee, monthly happy hours and various social activities
  • Stimulating and rewarding atmosphere
  • Tuition reimbursement and development opportunities
  • Commitment to corporate, social and environmental responsibility
Sales Operations Manager

RealTerm Energy is looking for a Sales Operations Manager to join our client-focused, high-performing team in Downtown Montreal. You will be responsible for managing all marketing ideas, activities and materials within the company through traditional, digital, and social media channels to ensure company messages are consistent.

 

ABOUT THE ROLE

The Sales Operations Manager is a key role within Realterm Energy. Your primary focus will be to drive alignment between sales, marketing, operations, legal and finance, helping us develop best-in-class processes and to equip our sales teams, all the while ensuring that the right tools are in place to drive sales productivity. You will continuously manage administrative functions to ensure quality and timeliness, manage accurate and timely sales operations activities and performance reports, analyze report data to project trends and build forecasts, as well as maintain accurate and complete client and prospect database. You’re not just building reports and customizing dashboards, but you understand the numbers, sales processes, tools, the broader business context around them help impact our long-term sales strategy and overall success.

This is a unique opportunity that will enable you to influence valuable discussions, provide recommendations at the highest level and have an impact on the company’s tactical and strategic plans imperative to our short and long-term goals.

What you’ll do:

Management Functions:

  • Lead and inspire an awesome Sales Operations team
  • Organize workload and manage tasks
  • Provide feedback to and evaluate performance of direct reports
  • Develop and implement of new processes and procedures for effective and efficient team operations
  • Maintain an effective and visible link between Business Development and Operations teams
  • Train departments on key process information, deadlines, and systems / tools
  • Configure Salesforce (CRM) functionalities to optimize business processes and provide first-level Salesforce support to internal users
  • Act as the liaison between Sales, Marketing and Operations team

Sales Functions:

  • Assist the VP of Sales with monitoring, maintaining and reporting on the sales pipeline
  • Positively impact the performance of individual sales team members by implementing and managing sales support tools (programs, productivity initiatives, account and territory planning methodologies, and client communication tools)
  • Lead and coordinate the production of sales proposals and other sales / marketing materials
  • Proactively identify opportunities to improve the sales process and assist Sales Management in understanding bottlenecks and inconsistencies in the sales cycle
  • Optimize and facilitate the handoff from Sales to Operations in collaboration with the Operations team
  • Assist in building and maintaining co-selling / re-selling partnership network
  • Work closely with Sales Directors and Estimating team members to address contract issues or concerns to ensure the timeliness of contract review

Marketing Functions

  • Regularly interact and coordinate with our marketing team to ensure full alignment on programs, lead generation, campaigns and other joint Sales and Marketing initiatives
  • Collaborate with the marketing team to develop and improve written and visual content for proposals, brochures, presentations, press releases, campaigns

Research

  • Monitor and gather insight on competitor activities and industry trends
  • Other tasks as assigned

 

THE IDEAL CANDIDATE

  • You have a strong personal code of ethics, integrity, diversity and trust
  • You are sales-focused with an ability to think creatively and sell strategically
  • You thrive in a fast-paced environment and are process-oriented
  • You are highly organized and focused multi-tasker with strong attention to detail
  • You are deadline-oriented and approach tasks with urgency
  • You have the ability to learn new concepts, technologies, products and business strategies quickly and to produce quality work in short time-frames
  • You enjoy working in a dynamic, constantly-changing but always-exciting environment
  • You know how to visualize data in a clear and concise manner to make business insights easily consumable for executives
  • You are interested in the industry and its related technologies

What you’ll need:

  • Undergraduate degree
  • 5 years of experience in a Sales Operations role or similar
  • Outstanding written, verbal, and visual communication skills
  • Advanced skills in Microsoft Excel, Word and PowerPoint
  • You have experience with Salesforce or related CRM
  • Experience with the entrepreneurial dynamics of a start-up
  • Strong references from former employers and business partners; passion for building relationships

 

WHY REALTERM ENERGY?

  • Competitive compensation
  • Competitive insurance and RRSP programs
  • Free snacks, coffee, monthly happy hours and various social activities
  • Tuition reimbursement and development opportunities
  • Stimulating, rewarding and fun atmosphere
  • Commitment to corporate, social and environmental responsibility
Administrative Assistant

ABOUT THE ROLE

RealTerm Energy is looking for a full-time Administrative Assistant to join our dynamic team in Downtown Montreal. You will report to the COO and your duties will include but will not be limited to the following:

General Support and Office Management

  • Answer and direct incoming calls and assume other receptionist duties when needed.
  • Organize and schedule meetings.
  • Book travel arrangements.
  • Submit and reconcile expense reports.
  • Provide general support to visitors.
  • Maintain office supplies by checking inventory and order items.
  • Maintain office and kitchen equipment and liaise with vendors/suppliers for repairs as necessary.
  • Coordinate with IT department and/or other vendors on all office equipment, including laptops, phones, monitors, etc.
  • Coordinate weekly groceries, happy hours and coffee orders.
  • Generate company memos and emails when needed.
  • Coordinate all shipments for the company.
  • Liaise with building management, including cleaning and office security services.

 

Marketing and HR support

  • Support the Marketing Manager in the coordination of trade shows & LED light tours (booking booths, filling out forms, booking hotels, etc.)
  • Coordinate shipping of marketing materials to sales team and/or other remote employees.
  • Order branded marketing materials, including business cards, brochures, flyers, envelops, etc.
  • Coordinate articles for company’s newsletter with HR Business partner and other subject matter experts.
  • Assist the HR Business Partner in the onboarding process for new hires.
  • Contribute to the Corporate Social Responsibility program.
  • Lead the Company’s Social Committee.
  • Other tasks as assigned.

 

THE IDEAL CANDIDATE

  • 3-5 years of experience in a similar role
  • Experience working in a high-paced office environment
  • Excellent time management & organizational skills
  • Ability to multi-task and work autonomously
  • Good communication skills
  • Attention to detail
  • Demonstrates an upbeat attitude, identifies and deals proactively with issues

 

WHY REALTERM ENERGY

  • Competitive compensation
  • Competitive insurance and RRSP programs
  • Free snacks, coffee, monthly happy hours and various social activities
  • Stimulating and rewarding atmosphere
  • Tuition reimbursement and development opportunities
  • Commitment to corporate, social and environmental responsibility

We’re Always Searching

RealTerm Energy is a premier organization that seeks out talented and qualified individuals to work with us as we grow. Even if we don’t have a relevant career opportunity posted at this time, we’d still like to hear from you. Please send us your details today.

Send your resume

 

Our People Say...

“Our goal is to take our design work to a higher level of detail in order to maximize the potential energy savings that the technology affords, and to save our clients even more money.  In fact, everything we do is governed by the principle of optimizing energy and cost savings.  We know that these efforts are both appreciated by our clients and contribute to a greener world. It's as if that's in our collective DNA at RealTerm Energy.” 

Kerry Wilson, MBA

Managing Director, Business Solutions

 

Did you know? OUR OPERATIONS TEAM MANAGES UP TO 50 CREWS INSTALLING 1,200 LED FIXTURES IN ONE DAY!

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RealTerm Energy
CANADIAN HEAD OFFICE
2160 de la Montagne Street
Suite 600
Montreal, QC, H3G 2T3
(438) 816-0134
info@realtermenergy.com
AMERICAN HEAD OFFICE
201 West Street
Suite 200
Annapolis, MD, 21401
(866) 422-5200
info@realtermenergy.com
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